Administration & Management Assistant

HR, People & Culture
June 22, 2020
Updated on
August 3, 2020
Valid until

The Administration & Management Assistant will manage Human Resources and accounting as well as other tasks.

Under the authority of the direction team, the Assistant - administration and direction is responsible for:

• Monitor the organization's operating budget, manage purchases and pay invoices
• Manage the accounting and finance of projects (communication of accounting information to the accounting department and verification of accounting documents, monitoring of income and expenses, monitoring of compliance with annual budgets, invoicing, supplier payments and salary payments, etc.)
• Manage human resources (drafting and monitoring of contracts, leaves, absences, pay, management of the group insurance contract, etc.)
• Manage and develop the RésoSanté CB directory database
• Respond to inquiries by email, phone or in person
• Develop analysis and synthesis documents, write reports, reports, presentations ...
• Complete the follow-up documents of the Société Santé en Français in collaboration with the management
• Respond to logistical needs (room reservations, transport, supplies, etc.)
• Manage the management agenda
• Plan and organize travel, board of directors or internal meetings
• Receive telephone calls by ensuring filtering and transmission, and ensuring messaging management
• Organize and coordinate the management and transmission of information and documentation, media monitoring
• Manage filing and archiving and ensure the circulation of paper or electronic documentation
• Process incoming and outgoing mail
• Management of the Café de Paris project
• Contribute to team effort by achieving related results as needed

The missions are not exhaustive and can evolve over time.

• Have great autonomy in your work, as well as a sense of organization
• Be versatile, adaptable, know how to take initiatives and enjoy working on several files at the same time
• Have experience in project administration with budget control
• Have a good team spirit, interpersonal skills, diplomacy, and an ability to receive directives from various sources and different hierarchical levels
• Have flexibility in their schedule and work execution, as well as an ability to multitask
• Have a good knowledge of Excel, Word, Power Point IT tools and know how to adapt to any other management tool

• University degree or equivalent
• 3 years of professional experience, ideally in the same type of position and in a non-profit organization
• Good knowledge of the Francophone communities of British Columbia
• Interpersonal skills
• Ability to speak and write in French and English
• Demonstrated versatility, initiative, and attention to detail
• Demonstrated ability to write and prepare reports
• Demonstrated ability to work in a team and independently, with a sense of organization and thoroughness
• Ability to prioritize and work within short deadlines

• Immediate availability
• Authorized to work in Canada
• Deep commitment to the development of the province's Francophone community

Full time position
Working hours: 35 hrs / week
Remuneration: According to experience
Language criteria: bilingual applications, French and English

Please send a letter of interest in French and your curriculum vitae as soon as possible in confidentiality to:
Subject: Assistant(e) – administration et direction